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The Foundation accepts proposals only for its Community Arts Program.
All other programs are initiated by the Foundation.

APPLICATION AND REQUIREMENTS:

A complete Community Arts Grant Application contains these three components:

  1. Grant application online form.
  2. Grant application support materials: required documentation including a 501(c)(3) IRS letter as well as other items; a complete listing of support materials follows.
  3. Your work sample: either a web address (URL) for online viewing -OR- physical media including CD/DVD/Literature as your sample.
IMPORTANT message regarding the online form:
Once you click submit the information you entered into the online form is processed and no longer available.  It is not possible for you to save a copy of your application or go back to make changes.
  
We recommend that you print a copy prior to clicking the submit button; a printed copy is required for those mailing support material or a work sample as outlined below.


REQUIREMENT FOR ALL APPLICANTS: your grant application online form must be submitted electronically (this includes those who are mailing application materials)


SUBMISSION METHODS:

We currently accept the following three methods for submitting a complete Community Arts Grant Application with a goal of only accepting the first method at a future date; we encourage all repeat grantees to prepare now by attempting to use this method.

Method 1*) All online (preferred):
Fill out and submit the Grant Application online form that includes a web address (URL) to your work sample and all required support materials uploaded in PDF format.

Method 2*) All online except work sample by mail; if your work sample is not yet available online
(no URL) you must fill out and submit the Grant Application online form including all required support materials uploaded in PDF format, then mail us your work sample via U.S. MAIL.  You must send two (2) identical copies of your CD/DVD/Literature work samples, be sure to include a printed copy of your Grant Application form.  

Method 3*) Form submitted online except work sample and support materials by mail; fill out and submit the Grant Application online form then mail your work sample and all required support materials. You must send  two (2) identical copies of your CD/DVD/Literature work samples along with all required support materials, be sure to include a printed copy of your Grant Application online form. 

*Submission method notes: 

  • All three methods require you to complete and submit the grant application online form by clicking the submit button at the end of the form.
  • In methods 1 and 2, be sure to double check that all required support materials are uploaded as we will not accept missing documents afterwards.
  • In methods 2 and 3, your mailed items must be postmarked by the deadline date corresponding to your application date.  Refer to the Application Due Dates section below.


COMMUNITY ARTS PROGRAM CRITERIA:

Nonprofit community arts organizations doing their work in San Francisco, Contra Costa, and Alameda counties (west of the Caldecott Tunnels), representing the fields of dance, theater, visual arts, music, festivals, poetry, literature, and publications are eligible to apply. Films and videos are not eligible.  Youth-performed or youth-oriented programs are not eligible.

The Community Arts program supports mainly performance-oriented requests that represent contemporary, cutting-edge new work.  Traditional work such as the performance of Mozart’s music, a production of a Broadway play/musical, the performed reading of the works of a traditional poet like Carl Sandburg would not be eligible.

GENERAL INFORMATION FOR ART GRANT REQUESTS:

  • Grant decisions are made by a panel of local artists
  • Grants are only awarded to non-profit organizations or to 501(c)(3) fiscal sponsors;
    individual artists must work under a fiscal sponsor in order to be funded

      Name and address listed on the 501(c)(3) must be current and match the
      name and address you submit on your grant application. If the 501(c)(3)
      is not current, call this IRS number (877-829-5500) to request an
      updated copy.

      Plan ahead; this process typically takes 14 business days (2-3 weeks) you must submit the updated 501(c)(3) with your application, it cannot be submitted at a
      later date.

  • All fiscal sponsorships require a written agreement, Memorandum of Understanding (MOU)
  • Grants range in size from $1000 to $7500
  • Organizations may receive only one grant per calendar year (this does not apply to organizations acting as fiscal sponsors)
  • We invite you to review last year’s arts grants by viewing our latest Annual Report available on the foundation's website


If you are a first-time applicant to the Community Arts grants program at the
Zellerbach Family Foundation or have questions not answered by these instructions,
please contact Linda Howe at 415-421-2629 ext. 11 prior to completing your application.
                   

APPLICATION DUE DATES:

These are deadline dates.  Requests must be submitted by this deadline date and any mailed items must be postmarked by the deadline date corresponding to your application date.

Items must be sent by U. S. mail only;
we do not accept requests sent via UPS, Fed Ex, messenger, or hand deliveries.

Address mail to:

Attn: Linda Howe
Zellerbach Family Foundation
575 Market Street, Suite 2950
San Francisco, CA 94105

Dates for calendar year 2014

Deadline dates*
January 7, 2014
March 11, 2014
July 1, 2014
September 23, 2014
Decision notices sent by
March 18, 2014
June 10, 2014
September 16, 2014
December 9, 2014

*Please choose a deadline with a decision date that corresponds most closely to the date of your performance needs.


SUPPORT MATERIALS:

* indicates required item

a*) A copy of your 501(c)(3) or that of your fiscal sponsor.

Name and address listed on the 501(c)(3) must be current and match the name and address you submit on your grant application. If the 501(c)(3) is not current; call this
IRS number (877-829-5500) to request an updated copy.

Plan ahead; this process typically takes 14 business days (2-3 weeks) you must submit the updated 501(c)(3) with your application, it cannot be submitted at a later date.

b*) A copy of the MOU between your group and your fiscal sponsor, *required if a
      fiscal sponsor is used   

c*) A detailed project description 

d*) A brief history and mission statement of your group or organization 

e*) A list and a brief description of the artists and people undertaking the project 

f) A list of your own Board of Directors, if applicable

g) One letter of support from a professional in the same field.  Please plan ahead,
     this letter must be submitted with your application

h) One press clipping about your previous work if you have one.
    > > No fliers or promos, please

i*) Projected income and expense statement for the project for which you
     are requesting a grant

    - Identify the most essential item in your budget
    - Indicate funds already received, committed, pending, or in-kind

    j*) An income and expense statement for the last project performed by your group,
        or company

    k*) An income and expense statement for your company for the previous year
        or season of performance

    l*) The most recent balance sheet for your group or company


> If mailing support materials;

  • You must include a printed copy of your completed grant application online form
  • All submissions including the press clipping must be single sided on 8 1⁄2 x 11 paper

      > > Do not use staples in any of your application materials

WORK SAMPLE:

Our grant application online form provides space for you to submit the web address (URL) to your online work sample, this is the preferred option.  However, you may mail your CD/DVD/Literature work sample.  You may only choose one option, not both.

> If mailing work sample;

  • You must include a printed copy of your completed grant application online form
  • Send two (2) identical work samples, be sure your grant application online form indicates audio CD or video DVD as well as the three-minute segment we are to review

  • RETURN OF WORK SAMPLE

    Your Work Sample will not be returned unless a self-addressed, postage paid envelope is included.